Some Journals Rejecting Office 2007 Format 474
hormiga writes "Some scholarly journals are rejecting submissions made using new Office 2007 formats. Science and Nature are among publishers unwilling to deal with incompatibilities in the new formats, and recommend using older versions of Office or converting to older formats before submission. The new equation editor is cited as a specific problem. Rob Wier recommends that those publishers consider using ODF instead."
It's always a surprise (Score:4, Informative)
Re:you mean they even take office? (Score:4, Informative)
TeX and LaTeX are great if you've got substantial finicky needs (esp around equations) that you really need the author to get right, and to be able to carry that through. However, to support that comes at a price. As the TUGBoat editors experience on an ongoing basis, publishing a journal composed of arbitrary TeX content from different authors is difficult. Different authors may use conflicting macro packages, or it may be harder to coerce each into the house style.
Too hard to install the compatibility pack? (Score:3, Informative)
http://office.microsoft.com/en-us/products/HA1016
Re:Why use Doc at all? (Score:5, Informative)
I'm not in a scientific field, but I am on the staff of a scholarly journal.
In my field, people don't even think about format. If you say "submit a paper," it's just assumed it will be in Word format. What's more, many scholarly papers are sufficiently complex that incompatibilities arise if you try to use OpenOffice or a variant to create those Word documents. If you are submitting a final product for something like a class, you can get around this by providing a PDF, but as journal articles face a lengthy editing process an editable format is required for submissions to journals.
If you asked our scholars for ODF, TeX, or anything else other than Word, they wouldn't even understand what you meant. If you are going to write something, you write it in Word, and hit "Save," and that's how things are written. You'd be amazed how many people ask me how I generate those weird PDFs... even though, if you have Adobe Reader installed, there is a PDF button in your Word toolbar. (And the people using Macs have a "PDF" button in the Print dialog box.)
I hate Word with a passion, although I've never used Word 2007, because it thinks it's smarter than me. (As OpenOffice so slavishly tries to imitate Word I have some of the same problems with it.) I'd use something else if it were remotely possible. But it's just... not, at least in my field.
Re:Doc Formats? (Score:2, Informative)
Re:Doc Formats? (Score:4, Informative)
Re:How strange (Score:3, Informative)
Word has only changed file formats once in recent memory, between Word 95 and 97 (or 6.0 and 98 in the Mac versions).
I remember exactly the same issues that time. Word 97 .doc format was not widely accepted until at least 1999. Once Vista and Office 2007 are widely adopted, which will occur within a three-year replacement cycle, and Office 2008 for Mac is well established, the new formats will become standard and there will no longer be a peep of protest, whether or not MS has fixed the issues with the formats.
Re:Why use Doc at all? (Score:3, Informative)
Re:Word processors seem unsuited for this (Score:4, Informative)
So use Lyx (Score:5, Informative)
Re:Doc Formats? -- Counter-example (Score:5, Informative)
I -think- they'll allow PDF or postscript submission of the whole thing, but it's slower to process, and they might add charges.
MS Office Compatibility Pack (Score:3, Informative)
RTFA, please (Score:5, Informative)
Re:Why use Doc at all? (Score:3, Informative)
Re:How strange (Score:2, Informative)
What do you think might have given some of the publishers a backbone?
If you read the article you'll see it's because Office 2007 fucks up equations and some Greek characters, and documents can't be further revised or published in the journals after they've passed through this version of Office. It's not an ideological battle, it's that the software doesn't allow them to publish those papers properly.
Re:It's always a surprise (Score:4, Informative)
Maybe in physics and math TeX is the norm, but nowhere else.
Re:about my sig (Score:2, Informative)
Why yes, just yesterday you were telling us [slashdot.org] how everyone is going broke because of "M$". You never did get back to dedazo on that one, did you? I wonder why not.
To the OP, all you need to do is look in twitter's posting history. Right now there's a jewel there where he explains how "Windoze is teh shit". Powerful stuff. There's lots of reference material [slashdot.org] out there [slashdot.org]. My personal favorite is this one [slashdot.org], by far. Captures his je ne sais quoi very well.
I am glad someone brought this up (Score:4, Informative)
Different scientist. (Score:5, Informative)
The difference is that people writing in those papres, id est Physicist and Mathematicians, are very well versed in informatics. Most of them have at least some basic knowledge of Unices, and at least do program in Mathlab and a little bit in Fortran.
They can understand what TeX is, and given the quantity of formulae they have to work with, they understand the advantages that TeX has to offer regarding them.
Nature is much more about life science. In those field you can find scientist which are way much more dexterous in manipulating micropipettes than computers. Most of them see computers as things that just have to work. They fire it up and use the mail client (Outlook express. Thunderbird is you have luck), browse a little bit (Internet Explorer or Firefox depending on the university) to find papres that they won't read on screen anyway but print on paper, and write with a word processor (i.e.: Word). They only time they write with anything else is... when they fire up PowerPoint to prepare a poster (Yes. There are tons of people abusing Powerpoint to do posters instead of using a proper publishing tools).
The couple of them who feel enlightened and feel the urge to be different than the mass of sheeps, they buy Macs and install "Microsoft Office for Mac" on them.
Most of them don't realise that there other thing besides Word to handle text documents. And they all feel too much accustomed to Word to switch to anything else. They are the people who are upset when universities try to push for OpenOffice.org, because, they say, University should prepare their student to be proficient with tools that they will encounter later in professional life, and Word is what those student will find (as if being proficient with word processing in general was much different than learning Word down to the button position and being completely lost each time microsoft decides to change the layout for each new generation).
Want a worse example ? Medical doctors (I'm one). Some of the fellow doctors I've seen still do all their document formatting using space bar. There are highly considered specialists with a long list of publication that smash repeatedly on the space bar until things seem grossly aligned on screen. And then don't understand while the document doesn't come the same when they print it. Or open it in another version of Word.
Those are the mythical "80%" people that only use "20%" of the feature of an office suite. Not a different set of "20%" than anyone else. The basic "20%" that form the common ground of any office suite. The "20%" of features that Word shares with Notepad.
They have no concept of "styles" or flagging "titles" (they probably imagine an "index" is something you write tediously by hand. Usually they transmit that job to interns. Who go though the document painfully fixing the format so the "index" function works as intended).
And you want them to switch to TeX when submitting papers to Life-Science journal ? They will just faint at the idea of launching something that doesn't look exactly like what they are used to on screen, and will have a hard time to find out which is the new icon to click to save.
And don't let me start about the level of maths and statistics we learn in medical school (near to absolute zero). Most of us hire a statistician whenever some button on a calculator need to be pressed. There's no such thing as a need for a better formula-writing environment.
Thankfully the arrival of bioinformatics, medical informatics, medical imaging and such computer intensive speciality in the field of life science will bring a little bit more computer litteracy. (Thankfully for me that are fields that I'm studying too, so there's plenty of job opportuni
Re:Why use Doc at all? (Score:2, Informative)
Everyone who says that Word is an acceptable archive format for documents is a complete (fully trained) idiot.
I picked up a resume written in WP 4, on an Amiga, and imported it trivially (it did ask if I knew the format was WP 4) into WP 8 on X86 Linux.
Re:Word processors seem unsuited for this (Score:3, Informative)
Journals (Score:4, Informative)
Re:Word processors seem unsuited for this (Score:0, Informative)
Re:Word processors seem unsuited for this (Score:5, Informative)
They are quite cognisant of TeX. There is extensive submission guidlines [sciencemag.org].
"Please do not send TeX or LaTeX files for your initial submission. Convert the files to PostScript or PDF instead. [Important: Screen legibility of the PostScript or PDF file is essential for rapid and thorough evaluation of your manuscript; please ensure that the .ps or .pdf file you generate from your TeX/LaTeX source does not include Type 3 bitmapped fonts.]
Although we do not accept TeX and LaTeX source for initial manuscript submission, these formats are acceptable for manuscripts that have been revised after peer review. To save time at this later stage, authors using these packages for their initial submission are encouraged to review our instructions for preparing text and tables using LaTeX."
Equation editor (Score:3, Informative)
What makes you think that will fix the equation editor problem with M$'s new formats?
They did "fix" the equation editor. The result is the new one that Office 2007 uses by default.
The original one was a third-party package Microsoft bought and put into Word, and could be somewhat daunting. The new one is simpler and built into the ribbon, but really only useful for one-line formulas.
Something everyone's missing, though: THE ORIGINAL EQUATION EDITOR IS STILL IN OFFICE 2007!. Put in your "Microsoft Equation" object the same way you always have - insert->object.
Re:Journals (Score:3, Informative)
Re:Journals (Score:3, Informative)
Re:It's always a surprise (Score:3, Informative)
Every serious TeX user that I have known keeps a personal copy of any non-standard packages, as I do. I have often printed out documents that I wrote 20 years ago with no more difficulty than changing /usr2/poser/bin/tex to /home/poser/bin/tex in the include statements.
People who use Latex rather than raw Tex generally have an even easier time of it as they are less likely to be using unusual macro packages.
Re:Word processors seem unsuited for this (Score:3, Informative)
Re:Word processors seem unsuited for this (Score:4, Informative)
Maybe for writing it, but not for submissions. You tend to run into all sorts of conversion problems, font incompatibility among other things. Most printing houses only accept PDF from professional clients.
Word is a surprisingly common format in the publishing business. I work at an academic publishing house, handling the preparation of documents for printing. We publish most of the theses for a large university, as well as ~70 books and other publications a year.
Regarding books and similar projects, we try to accept any format we can convert to something you can import into a typesetting application. The thing is that among academics, more than the most basic knowledge of computers is uncommon. They use whichever program is available, most commonly Word. Formulae, graphs, even tables, are ofthen created in a suitable program, and inserted into the document as an image. We have the technical expertise to convert whatever they submit into something printable. It is not their concern, neither should it be.
I don't get why the journals would balk at any specific format, they should have the means to convert it anyway. Let the scientists worry about the science, and the publisher handle the preparation of the manuscript. In the worst case you request better source material, but that should be quite rare.
Still, I would love for all our authors to use something better than Word
Comment removed (Score:3, Informative)
Re:Word processors seem unsuited for this (Score:3, Informative)
Re:Word processors seem unsuited for this (Score:4, Informative)
1. PDF publishing is supported (free) with a download from the Microsoft website (the only reason it wasn't bundled is because Adobe didn't want it to be).
2. Citations and Bibliographies are both supported under Word: there's that whole "Reference" tab. Not having used BibTeX I can't compare - but then, neither can you, apparently.
3. Office 2007 documents can be saved to document managment servers for sharing. I don't know what that entails, but it's there, and easy to find.
4. LaTeX has style files; Word has templates. What's the difference? Templates seem rather fragile to you, and some journals don't offer them. I'm not sure this even needs rebutting -- failure to offer templates isn't Word's fault, and, well they seem solid to me, so we're at 1:1
I can't claim Office 2007 is better than LaTeX, since I've not used the latter extensively, but I do know it's not as bad as you make it out to be. That 80/20 rule is precisely what Microsoft tried to address with their new layout, since -- probably due to their ubiquity -- the Office products are routinely underrated as far as their functionality goes (probably less so by the
Re:Word processors seem unsuited for this (Score:2, Informative)
Hello - have you used Office 2007?
Well, it's only been out 4 months. I based everything I said off of previous incarnations of Office, from 2003 (the second latest-n-greatest) to 95 (when WordPerfect started sucking). Given I don't want to replace my shiny & new copy of Office 2003 so soon after I got it, I won't be purchasing 2007 for some time. And nor will I be using to submit to Nature or Science, apparently, even if it were free.
1. PDF publishing is supported (free)
That's good to hear, and long long missing. Questions: is the output of "Print to PDF, then print the PDF" the same as just printing? I've had issues with such software producing different output that way (even sometimes products made by Adobe!). Also, how "good" is the PDF output. That is, are the files sizes quite small, is it embedding proper scaleable fonts, and does it print fast? A big problem with the old "print to .PRN, change extension to .PS, then ps2pdf" way of going from Word to PDF was getting bloated, poor quality, and complex PDF files; even Acrobat sometimes will non-sensibly make a crappy PDF.
2. Citations and Bibliographies are both supported under Word
Having used BibTeX, I will never go back. There are huge [citeulike.org] databases [psu.edu] of freely available BibTeX format citations. The second runner up, EndNote, hasn't nearly the amount of citations available (although importing BibTeX into EndNote isn't hard). I have used EndNote, and it is not nearly as good as BibTeX. Other people [msdn.com] (read the comments) seem to feel that EndNote works better than Word 2007's support; I simply don't believe that a mouse-driven interface for adding citations can ever beat a text-based one.
Office 2007 documents can be saved to document managment servers for sharing
I think you're missing the point. LaTeX easily allows you (and encourages you) to split your documents up into multiple files. So, regardless of what collaboration service you use, anything from emailing files back and forth to something overly complicated like SourceVault, you can have multiple people editing the same document simultaneously. They just work on different sub-files. I've done it with email, but usually do use RCS to automate the locking support. Unless Office 2007 vastly changes things, Word documents are still monolithic files. That makes it quite difficult to support simultaneous editing; you *need* a concurrent versioning system. And, forgoing large changes in Office 2007, .doc files are still stored as BLOBS, which makes automated commit/merging difficult to impossible.
4. LaTeX has style files; Word has templates. What's the difference?
As best I can tell (I've never found it, and I've tried...) you can't apply a template to a document after the fact (and get the expected results). If my paper is rejected from one place, I can reformat the entire document by changing which style file I include. Style files pretty much guarantee that all of the final product will have a consistent look, and that said look is easy to change across the board. Journals that are either done all in LaTeX or those that hire separate typesetters (for mucho $$$) have the most consistent appearance. Others look a bit like just a bunch of papers glued together.
I can't claim Office 2007 is better than LaTeX, since I've not used the latter extensively,
Except for those on the Office 2007 team, *nobody* has used Office 2007 extensively :)
From talking with people who have used 2007, there is quite a learning jump to go from 2003 to 2007. Especially since 2007 breaks math support for journals, it makes sense to consider moving to LaTeX just a
Re:Word processors seem unsuited for this (Score:3, Informative)
Given I don't want to replace my shiny & new copy of Office 2003 so soon after I got it, I won't be purchasing 2007 for some time.
Fair enough. I use OneNote on a Tablet PC on a daily basis, and the improvement in OneNote 2007 over 2003 was easily worth the AUD$75 I got it for (hooray for Australia [itsnotcheating.com.au])
Questions: is the output of "Print to PDF, then print the PDF" the same as just printing?
As long as you choose the correct page size (the PDF plugin defaults to "Letter", whereas I print to A4), yes.
Also, how "good" is the PDF output. That is, are the files sizes quite small, is it embedding proper scaleable fonts, and does it print fast?
Excellent. I've tried various free PDF Printers (for non-office applications), and this wipes the floor with them. The files sizes are small (unless I've got a whole lot of handwritten stuff, but that's only in OneNote), the fonts are properly embedded, and it's quick: no opening up a second or third dialog box to confirm again -- 'Save as PDF', choose filename, done. A 12 page assignment with charts, graphs, diagrams was converted in under a second, with 118 KB (76 KB as a .doc). The converter is, after all, from Adobe.
I have used EndNote, and it is not nearly as good as BibTeX. Other people (read the comments) seem to feel that EndNote works better than Word 2007's support; I simply don't believe that a mouse-driven interface for adding citations can ever beat a text-based one.
I'll take your word for it, since I haven't used BibTeX. So far I've been happy with the Office offering, but then, I don't write that many articles.
I think you're missing the point. LaTeX easily allows you (and encourages you) to split your documents up into multiple files.
You're right, I missed that. However, while I can see where splitting large files up might be of use during simultaneous editing, how often is this an issue? Not simply the simultaneous editing, but having files so large they cause problems? I can't believe this would be much a of deal-breaker in an Office/LaTeX comparison.
As best I can tell (I've never found it, and I've tried...) you can't apply a template to a document after the fact (and get the expected results). If my paper is rejected from one place, I can reformat the entire document by changing which style file I include.
I haven't (yet) changed templates mid-stream -- or post-stream, even -- so I can't counter that argument. Ah, the joys of arguing about a new product.. /sardonic
I can't claim Office 2007 is better than LaTeX, since I've not used the latter extensively,
Except for those on the Office 2007 team, *nobody* has used Office 2007 extensively :)
The latter = LaTeX
From talking with people who have used 2007, there is quite a learning jump to go from 2003 to 2007
Rubbish. I don't want to insult any friends of yours, but those people are either power-users whose favourite routines have just been broken, or nitwits. If you know of a feature, it's not hard to find -- and what's more, stuff you didn't know about is there right next to it. Like the Bibliography thing: 1 click on the "Reference" tab gives me options for citations, bibliographies, table of contents, indexes, footnotes, endnotes, cross-referencing, blah blah blah... as soon as Joe Schmoe wants to put in a Footnote, he suddenly learns he can do an Endnote instead. Or a Crossreference. Or a Citation. Etc.
I do a lot of different things with my Office Suite, and needed no more than a day or two to be just as comfortable with it as 2003. After a week, I couldn't imagine going back.
Especially since 2007 breaks math support for journals, it makes sense to consider moving to LaTeX just as much as an alternative to moving to Office 2007.
If you